About Us:
IDC Technologies, a sister company to EIT, is a leading provider of professional development solutions for the engineering, maintenance, and operations sectors. We deliver high-quality, industry-focused conferences that connect professionals, thought leaders, and sponsors. We’re looking for a motivated and highly organised Conference Lead to join our team and help us deliver exceptional events.
The Role:
As Conference Lead, you’ll play a pivotal role in delivering seamless, high-quality conferences. Reporting to the Conference Manager and working closely with the Conference Coordinator, you’ll oversee planning, logistics, speaker management, and onsite delivery. You’ll ensure deadlines are met, operations run smoothly, and both delegates and speakers have an exceptional experience.
This role is ideal for someone proactive, confident, and capable of coordinating multiple workstreams while supporting a broader conference team.
Job Description
Key Responsibilities:
Event Planning & Coordination
Support the Conference Manager in creating timelines, workflows, and operational plans.
Coordinate key event elements: program updates, speaker logistics, AV, and venue communications.
Oversee preparation of materials such as manuals, signage, run sheets, and delegate resources.
Marketing & Communications
Collaborate with the marketing team to support promotional campaigns.
Draft, schedule, and quality check email communications.
Assist with marketing assets like speaker highlights, program announcements, and sponsor features.
Monitor engagement metrics and recommend improvements.
Sponsorship & Industry Engagement
Support sponsor entitlements and ensure high-quality sponsor experiences.
Coordinate sponsor logistics including booths, signage, and onsite requirements.
Build and maintain strong relationships with sponsors, exhibitors, and industry partners.
Speaker & Stakeholder Engagement
Serve as the main contact for speakers during planning.
Brief speakers on expectations, deadlines, and logistics.
Maintain professional relationships with key stakeholders.
Operations & Onsite Leadership
Troubleshoot and escalate operational risks when needed.
Ensure compliance with venue, safety, and accessibility standards.
Oversee onsite registration, delegate flow, and session transitions.
Support speakers and sponsors with onsite requirements.
Post Event Activities
Assist with reporting, feedback collection, and debriefs.
Support budget reconciliation, invoices, and supplier evaluations.
Contribute to continuous improvement initiatives.
Skills & Attributes:
Strong organisational and time management skills.
Confident communicator with excellent stakeholder engagement abilities.
Ability to lead without formal managerial authority.
Calm under pressure and solutions-focused.
High attention to detail and quality-driven.
Comfortable managing multiple projects and deadlines.
Proficiency in event management systems, CRM platforms, email marketing tools, and Microsoft Office.
Experience:
3–5 years in events, conferences, project coordination, or similar roles.
Experience in the engineering or technical sectors is a plus.
Desired Skills and Experience
Why Join IDC Technologies?
Be part of a dynamic, supportive, and growth-oriented team.
Deliver impactful conferences that connect industry professionals.
Opportunity to develop your event management and leadership skills.
Apply Today!
If you’re organised, proactive, and passionate about delivering exceptional events, we want to hear from you. Apply now to join the IDC Technologies team as a Conference Lead!
